Study Coordinator

Overview

The Study Coordinator will work as part of Partners in Hope Science Department team. This position will oversee a research project conducted at PIH in collaboration with, University of California Los Angeles (UCLA). The Study coordinator will be responsible for all study activities, including communication with the PI and local staff, training the study team, managing logistics for study implementation, directly supervising research assistants, conducting frequent site visits, and producing study reports. The Study Coordinator will be directly responsible for all aspects of data collection, working closely with the rest of the Science Department staff and other Partners in Hope departments. 

Key duties and responsibilities 

Oversight and implementation support for research projects being carried out under the Partners in Hope Science Department 

1.     Research Project Oversight 

a.      Manage research projects

b.     Oversee project lifecycle from start-up to closure

c.      Ensure adherence to research protocols and ethical standards

d.     Supervise Research Assistants on a project

e.      Act as intermediary between Principal Investigator and Partners in Hope staff for UCLA projects

f.      Coordinate with operations departments, clinical Programs, and M&E Departments

g.     Coordinate patient recruitment, informed consent, enrollment, and data collection

h.     Oversee randomization processes where applicable

i.       Work with Data Management team to ensure data quality

j.       Implement quality control measures across all project aspects

k.     Handle general administrative tasks for research projects

l.       Allocate and manage resources across projects

2.     Regulatory Oversight

a.      Regulatory Compliance Management 

b.     Oversee all regulatory requirements for assigned research studies

a.      Focus on Malawi National Health Science Research Committee (NHRSC) compliance

b.     Provide support for UCLA IRB requirements

c.      Document preparation and submission to IRB

d.     Collaborate with investigators on initial submissions

e.      Contribute to writing and editing regulatory documents

f.      Compile necessary documentation for submissions

g.     Manage delivery of applications to the NHSRC office

h.     Follow up on pending applications through regular office visits

i.       IRB renewal management 

j.       Proactively identify IRBs approaching renewal deadlines

k.     Prepare and complete renewal applications in a timely manner

l.       Act as the primary point of contact for regulatory matters

m.   Facilitate communication between investigators and regulatory committees

Qualifications:

o   A bachelor’ degree in public health, epidemiology, social science, or clinical research (or related field); o At least three years of experience working in health research in Malawi or a similar context;

o   Experience working as a research coordinator, including experience managing Research Assistants;

o   Efficient and effective organizational skills (will be expected to balance multiple tasks, respond promptly to emails, re-prioritize tasks based on last minute deadlines).

o   Demonstrated ability to facilitate communication between professionals with a variety of cultural backgrounds in a respectful and diplomatic manner, and enhance effective partnerships;

o   Initiative and ability to develop and support research implementation and solve problems independently;

o   Strong organizational and computer skills including MS Office, Power Point, Excel and Access; o Ability to be based in Lilongwe, Malawi for a minimum of two years; o Ability to travel within Malawi as part of research support

o   Ability to support and facilitate research collaborations between Malawi and UCLA-based investigators

HOW TO APPLY

•        Eligible candidates meeting the required Qualifications and experience should send applications with detailed Curriculum Vitae (CV), relevant copies of Certificates, three traceable referees, include the Job title through (jobs@pihmalawi.com) 

•        The deadline for applications is on 26^th June 2026, please note that only shortlisted applicants will be contacted. Partners in Hope thanks all applicants for their interest. 

All applications to be addressed to:  

The Human Resources Manager 

Partners in Hope 

P.O. Box 302 

Lilongwe